We help local seafood and farm businesses keep clean records, from the water to the land.
We connect the tools you already use, cut down the retyping, and build one record you can search and trust.
Made for businesses that source locally: from boats, farms and growers in their own area.
Does any of this sound familiar?
Most small food businesses run on whatever worked when they started. It works, until something has to be found or checked.
- Invoices in a pile, a spreadsheet, and someone’s phone.
- The same sale typed into three different places.
- One person who knows where everything is, and a bad week when they’re out.
- The same product spelled four different ways.
- An old system that nobody wants to touch, because nobody wants to start over.
We tie your tools together and take the typing off your plate.
Think of us as consultants who bring modern tools, including AI, into a business that runs on older software and paper. You keep working the way you work. We fill the gaps.
Connect what you already use
Google Sheets, Docs and Photos. QuickBooks. Label printers like BarTender. We link the pieces so the information moves on its own.
Let AI do the typing
AI assistants can read a photo of an invoice or a tag and fill in the entry. A person on your team checks it before it’s saved.
Keep one record you can search
Find any item, date, supplier or lot in seconds. Everyone sees the same numbers, and every change shows who made it.
Every business is different. Before we build anything, we tell you plainly what we can connect to your setup and what we can’t.
Two kinds of paperwork. One approach.
The work is different on a boat and in a field. The method is the same: we read the paper or photo, fill in the entry, a person on your team confirms it, and it lands in one searchable record.
On the water
What we hear
Lots and tags, trip tickets, one product spelled five ways, labels that have to match, and a buyer asking where something came from.
How we help
A clean list of products and sources, AI that reads invoices and tag photos, and a record you can search when someone asks about a lot.
| Date | Product | Source | Amount |
|---|---|---|---|
| Oct 14 | Blue crab, #1 | Dock 2 | 40 lb |
| Oct 14 | Flounder, whole | Dock 2 | 25 lb |
| Oct 15 | Oysters | Lease B | 200 ct |
| Oct 16 | Shrimp, heads on | Dock 1 | 60 lb |
On the land
What we hear
Handwritten harvest and packing logs, notes by field and crop, buyer invoices, CSA lists, and paperwork that piles up until the weekend.
How we help
We turn handwriting and photos into searchable records, tie each crop to its field and date, and cut the weekly retyping.
| Date | Crop | Field | Amount |
|---|---|---|---|
| Oct 14 | Sweet potatoes | Field 1 | 60 lb |
| Oct 15 | Collard greens | Field 3 | 18 bunches |
| Oct 16 | Tomatoes, heirloom | Field 2 | 30 lb |
| Oct 16 | Eggplant | Field 2 | 24 lb |
When someone asks where it came from, you can find out in seconds.
A buyer, a customer or an inspector asks about a lot, a delivery or a harvest. With records in six places, that is an afternoon of digging. With one searchable record built from your own paperwork, you search the item and see the source, the date, the invoice and who entered it.
Good records start at the dock and in the field, so that is where we start.
Start small. Keep going only if it helps.
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We look at how you work
We go through the files, forms and habits you already have, and find where the time and mistakes are.
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We build one small piece
Usually one job, like logging what comes in. Your team tries it alongside the way you do it today.
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You decide what’s next
If it saves time, we add the next piece. If it doesn’t, you stop. No big switchover.
Who we help:
We see it from two angles: on the ground and in the cloud.
I’m Brian Williams, and I’m on the ground. I’m a commercial fisherman and farmer in North Carolina, I spent ten years farming in Hawaii, and I have a business degree. I know the paper tickets, the handwritten logs and the end-of-day spreadsheets, because I’ve kept them.
My developer partner works in the cloud. He builds the tools that read the paper and keep the records straight.
AuthentiSEA is how we put both to work for other small food businesses.
Tell us how you keep records today.
A few sentences is enough. What do you track, where does it live, and what takes the most time? We’ll tell you honestly whether we can help.
Email Brian brian@authentisea.xyz